Administrative Assistant résumé example for 2026
Administrative work is invisible until you count it. Put volumes on the page, such as calendars managed, invoices processed and documents handled, so a hiring manager can see the load you carried rather than a list of office tasks.
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What a administrative assistant résumé has to show
- Who and how many people you supported
- Volumes: calls, invoices, bookings, documents per week or month
- Systems by name (Outlook, SAP, DATEV, Google Workspace)
- Any budget, ordering or supplier responsibility
Bullets you can adapt
Every one names a system or a surface, a change, and a number. Take the shape, not the figures — substitute your own and keep them defensible.
- Supported a department of 28 staff with diary, travel and document handling as the only administrator
- Processed around 260 supplier invoices a month with a coding error rate under 1%
- Booked 140 business trips a year and cut average travel cost per trip by 12% by moving to one booking portal
- Handled roughly 70 incoming calls and 120 emails a day on the main office line
- Reorganised a paper archive of 9,000 files into a searchable digital structure over 4 months
- Prepared minutes for 3 recurring committees, circulated within 24 hours in 48 of 52 weeks
- Managed a €40k office supplies budget and reduced spend 15% by consolidating from 7 suppliers to 3
And the ones to cut
These are duties and adjectives. They describe a job title, not a person doing it.
- Responsible for general administrative duties as required
- Organised and reliable team player with good time management
- Answered phones, filed documents and supported the office
Keywords an ATS looks for
Include the ones that are true of you. Our free ATS checker scores your résumé against a specific job posting and shows the full keyword report.
Administrative Assistant résumé questions
How do I make routine admin work sound substantial?
Attach volume and accuracy to every duty. Processed 260 invoices a month with an error rate under 1% is a real claim about your reliability, while processed invoices is not. Managers hiring administrators care mostly about throughput and mistakes, so give them both numbers.
Which software should I list?
The exact versions and systems, including any ERP or finance tool you touched. Outlook and Excel are assumed, so what differentiates you is SAP, DATEV, a ticketing tool or a travel booking portal. Put those first in the skills list.
Does this role need a cover letter?
For administrative posts a short one still helps, because much of the job is written communication and the letter is your sample. Keep it to three paragraphs and mention the specific systems the advert names. A generic letter here actively counts against you.